1. What is your proposal writing experience?

2. What is your proposal response process?

3. How do I need to contribute to the response process?

4. What is your proposal win rate?

Winning proposals combine clear value, strict compliance, and persuasive storytelling and answer the “So what?” with measurable benefits and proof points.

Upload your final documents well before the deadline, double-check file names, signatures, and required forms, and follow every instruction on page limits, file formats, and attachments precisely.

There are many reasons our clients outsource their proposals and grant writing to us. Perhaps you have never written an RFI, RFQ, or RFP before? Or you have previously written proposals, but have a low win rate? In other cases, clients discover the perfect opportunity, only to learn that the deadline is quickly approaching. Regardless of the reason, we have the resources and requisite skills to write a winning proposal on a short timeline. Let our specialists put their years of experience to work for you.

Proposal Winners helps organizations win competitive bids by supporting the full proposal lifecycle. We assist with RFPs, RFQs, RFSQs, RFIs, EOIs, tenders, and grants across public and private sectors.

Our services include bid strategy, compliance management, proposal writing and editing, evaluation criteria analysis, content structuring, reviewer-focused narratives, formatting, and submission coordination. Whether you need end-to-end proposal management or targeted support, we help ensure your response is compliant, compelling, and competitive.

Proposal Winners supports public-sector and private-sector proposal development across a wide range of industries. Our experience includes organizations responding to competitive bids at the municipal, provincial, federal, and commercial levels.

Because our approach is rooted in procurement strategy, compliance, and persuasive writing, we are not limited to specific industries. If your organization responds to competitive bids, we can help,  regardless of sector.

Yes. Government and public-sector procurement is a core area of our expertise. We support municipal, provincial, and federal RFPs and tenders, including Crown corporations and public agencies.

This includes developing compliance matrices, managing mandatory forms, responding to Indigenous participation and ESG requirements, and writing scoring-based narratives aligned directly to published evaluation criteria.

Absolutely. Compliance management is a foundational part of our process. We review all mandatory requirements, certifications, forms, appendices, and submission instructions to ensure your proposal is fully compliant before submission. Our goal is simple: no avoidable disqualifications and no missed requirements.

Yes. We frequently provide proposal review, editing, and scoring optimization services.

This includes gap analysis against evaluation criteria, clarity and structure improvements, compliance checks, and strengthening value propositions, without rewriting the entire proposal. This option is ideal if you already have internal content but want to improve scoring potential.

To get started, we typically need the solicitation document (RFP/RFQ/etc.), your company background, relevant past project examples, proposed team information, and resumes.

We guide clients through a structured intake process designed to minimize disruption to your team while ensuring we have what we need to build a strong, compliant response.

Yes. Our proposal management service can cover the entire proposal lifecycle, including kickoff, scheduling, compliance tracking, writing, internal reviews, formatting, and final submission coordination. We act as the central point of accountability to ensure nothing is missed and deadlines are met.

Timelines vary depending on scope, complexity, and submission requirements. Some proposals can be completed in a few weeks, while larger or more complex submissions may require additional time. We assess timelines during intake and recommend an approach that prioritizes compliance and scoring potential.

Yes. We regularly support short-notice and last-minute RFP responses. While timelines depend on scope and availability, our process prioritizes compliance first and then focuses on high-value, high-scoring sections to maximize competitiveness under tight deadlines.

Yes. We support bid / no-bid assessments by reviewing scope, fit, competition, evaluation structure, and internal capacity. This helps clients focus time and resources on opportunities with the highest likelihood of success, rather than pursuing every available bid.

We improve win rates by focusing on evaluation criteria alignment, clear and defensible value propositions, differentiators, and risk mitigation. Every response is written to score well, not just read well, using evaluator-focused language, proof points, and evidence-based examples tied directly to scoring criteria.

RFP (Request for Proposal): Evaluates solution quality, experience, methodology, and pricing

RFQ (Request for Quotation): Primarily price-driven with limited narrative requirements

RFI (request for Information): Used for market research or vendor shortlisting